Modify documents from the Adobe Illustrator extension

To start editing a document that is inside the MoonDesk cloud, you must first enter the extension inside Adobe Illustrator:

1. Search for the document to be edited in the Search tab.

2. Click on the ✏️ to the right of the name to Edit it.

3. The system opens the document in the Edit tab. There you can search and replace any term with the Find and Replace tab, or modify the code assigned to the document.

4. Click on Save new version, to finish the edition. The new version is uploaded to the cloud and the document is in "draft" status.

In the Edit tab you can find the following features

A. Edit classification: if you click on ✏️ you can edit the type of document and its classification.

B. Classification of a document: The values with which a document is classified. These values will form the name of the document when it is downloaded, and you can easily find them in the adobe illustrator extension.

C. Document version number: this shows the current status of a document, it can be Approved if you are editing an approved document from a task; or draft in case you are editing a new version of the document that has not gone through review.

D. Document status: Can be Draft or Approved.

E. Check rules: by clicking on this item you can review the rules without having to save a new version.

F. Fields: identification of elements within a document. It is often necessary to identify certain contents within a document in order to use it in searches, file names and rules. During the company's configuration process it will be possible to determine what these elements will be (e.g.: microcode, barcode, capacity, alcohol level, etc) and, when importing the files, the corresponding graphic element can be linked from the extension.

G. Find and Replace: this tool allows you to search for words or phrases within your file and automatically replace them with other(s).

H. Related Tasks: Here it is indicated if a document is associated with a pending task.

I. Documents: When there is a list of documents to be edited, they appear there. When you save a new version of the first document, the next one will be opened automatically.

J. Save new version: Clicking this button will save a new version of the edited document, check rules and give you the option to share files in different formats

Saving options

Select save mode

• Working copy: A version will be saved that will only be viewed by the designer and will not be sent for review. This new functionality allows partial jobs to be saved without the rest of the team being notified or seeing many intermediate versions for a single task.

• Save for review: It will allow you to save the task and send it for review. This is the default option since it is what has been used up to now.

• Approve when saving version: Approves the document and finishes the task (this option is only available if the designer owns all the tasks related to the document)

Select other formats to include in the save

When you save the new version you can make your file available in different formats for downloading or sharing.

Create copies in local download copies

You can download the document in your computer's download folder.

Mass editing of documents from the Adobe Illustrator Extension

1. Search for the documents to be edited in the Search tab and select them by clicking on the box under the Search button.

2. When the list of documents opens, make the necessary changes (e.g. in video: "find and replace").

3. Click on Save new version, the first file will be closed and we will be able to access the next one, until the edition is finished.