Shared

The Shared functionality in MoonDesk allows for you to manage the documents that you have shared from the web app. You can here see and manage all the documents you have sent to other users. Here below, we show you the available options and characteristics in the shared documents screen:

Access to "Shared" screenshot.

"Shared" section screenshot.

In the shared documents screen, you will be able to visualize the following information, and carry out the following actions:

1. Names of the sent documents:

   • A list with the names of all the documents you have shared.

2. Sending date:

   • The date in which each document was shared.

3. Downloading availability:

   • An indicator displaying if the documents are still available for downloading or not.

4. Receiving user:

   • The name of the user that the documents were sent to.

5. Re-enabling documents:

   • The option of enabling the documents for download again, in case they're no longer available.

6. Search and filtering:

   • A search tool that allows to filter the shared documents by:

     • Active shared.

     • Creation date.

     • Deadline.

Detailed steps for managing shared documents:

1. Opening MoonDesk's web app:

   • Log in onto your MoonDesk account.

2. Go to the shared section:

   • On the main menu, select the "Shared" option.

3. Visualizing the list of shared documents:

   • In the shared screen, check the list of documents that you have sent.

   • Each document will display its name, sending date, receiving user and availability status.

4. Re-enabling documents:

   • If a document is no longer available for downloading, you can enable it again:

     • Look it up in the list.

     • Click in the "enable document again" option.

5. Using the search engine and filters:

   • In the screen's upper part, use the search tool in order to filter the shared documents.

   • You can search for:

     • Active shared documents.

     • Creation date.

     • Deadline.

This functionality allows for you to keep a precise control over the documents that you share, making sure that they're always available for the right users when they need them.